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Add teammates to your SquadCast organization and give each a role. Organization roles apply across every show and session; show roles grant access only to the specific shows someone’s added to.

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How to invite team members to your organization

  1. Click your profile picture in the top right corner of the Dashboard.
  2. Select Membersto open the Team Members section of your account settings.
  3. Select Invite Members.
  4. Type in the email address for each team member you would like to add.
  5. Choose whether or not you’d like each invited team member to be an Organization Admin by selecting the Admintoggle.
  6. Select Send Inviteto send out an invitation to all the specified email addresses.

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Organizational roles

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Organization Owner

Creator of the organization and responsible for billing.

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Organization Admin

Has full access to all settings and shows within the organization. The only things they can’t do are:
  • Delete or create organization owners.
  • Promote other organization admins.
  • Cancel billing.

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Show Manager

Show Managers in SquadCast can control session setup, manage team roles, and oversee recordings. They can also invite File Managers to handle recordings.

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File Manager

File managers can access and transfer recording files. They can also join sessions to assist others with their equipment settings.

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Show Talent

Show Talent is for participants or guests who join recording sessions as active contributors using their microphone and camera. They can fully engage in the session but cannot initiate or manage recordings, making it ideal for co-hosts or featured speakers.

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Specific Show roles

The show manager and file manager roles can be provided for specific shows within the organization. This can be done from the Team Members tab of your account settings as described above, or from the Show settings.

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Team invitations

Once you’ve sent the invitation from either the Team Members tab of your account settings or the Show settings page, the team members you’ve invited will receive an email letting them know they’ve been invited to your organization. They can click the link included in the email to accept or decline the invitation. The link will take them to our sign in page where they can log into their account, or create a new one if needed. If for some reason the email isn’t received, they can still go to https://app.squadcast.fm/auth#login and get logged into your organization as outlined above. Once logged in they will be taken to the ‘Select a Plan’ page, but the important thing for them will be a window in the bottom right of the page asking them to accept or decline the invitation to your organization. There is no requirement for new team members to sign up for their own subscription so please make sure they understand this point. Once they accept the invitation they’ll be taken to your organization’s Dashboard page and they can start working on the tasks you need them to complete.