Schedule a Descript Rooms session with a calendar invite

Descript Rooms doesn't have built-in scheduling yet, but you can set up a future session by creating a Room, copying the invite link, and adding it to a calendar event. This gives your guests everything they need — the date, time, and a direct link to join — in one place.

Before getting started

Learn how Rooms sessions work and how to configure your Room in Create a Rooms session and invite participants.

This article covers:

Each editor on a Drive has their own Room. The invite link stays the same across sessions, so you only need to set this up once for recurring recordings.

  1. Create a Room.
    • From the Drive view: Click Record in the top-right corner, then select Record with others to launch a new Room. Each recording session you start this way creates a new project on your Drive.
    • From a project: Open or create a project, click Record in the empty panel, then select Record with others. Your Rooms session will be saved directly to this project.
  2. Join the Room as the host.
  3. Use the dropdown or Invite buttons to open the invite panel.

  4. Copy the invite link. To assign a specific role (Guest, Co-host, Producer, or Viewer), create a role-specific link so participants join with the correct permissions automatically. Learn more about roles in Rooms.

    Rooms invite panel showing the invite link and role-specific link options

Paste the Rooms invite link directly into your calendar event so guests find it when they open the invite. The exact steps depend on your calendar app.

Google Calendar

  1. Create a new event and set the date and time.
  2. Paste the Rooms invite link in the Description or Location field.
  3. Add your guests and send the invite.

Apple Calendar

  1. Create a new event and set the date and time.
  2. Paste the Rooms invite link in the Location or Video Call field.
  3. Add invitees and send.

Tips for a smooth session

  • Share the Guest Recording Checklist. Send guests the Guest Recording Checklist for Descript Rooms along with the calendar invite so they can prepare their setup in advance.
  • Use role-specific links. If your session includes Co-hosts, Producers, or Viewers, create a separate invite link for each role. Learn more about Roles in Descript Rooms.
  • Start the Room before guests arrive. The Room must be active for guests to join. Plan to open your Room a few minutes before the scheduled time.