Create a Rooms session and invite participants

As a host, you control who joins your Room and what they can do during recording. This guide covers creating a Room, inviting others to your session, and approving join requests. Learn more about Rooms

Joining as a guest?

This article covers steps for hosts. If you’re joining a Room as a guest, see our Join a Descript Room guide for detailed setup instructions.

This article covers:

Create and configure a Room

Create a Room from either the Drive view or from within a project.

Create a Room from the Drive view

Start a Room from your Drive view. When you finish recording, all files are added to a new project for editing.

  1. Open Descript and click the Record button in the top-right corner.
  2. Choose Record with others. A new window opens with setup options for your session.
Record with others from the Descript Drive view

Create a Room from a project

Starting a Room from within a project saves your recordings directly to that project.

  1. Click the Record button at the bottom of the window to open recording options.
  2. Select Record with others. A new window opens with setup options for your session.
  3. Join the Room to continue configuring your session.
Record with others from within a Descript project

Adjust Room settings

Once you've joined your Room, configure your Rooms preferences. These settings will apply to all future sessions you host. Learn more about all available Room settings.

Invite participants and guests to your Rooms session

Once you’ve joined a Room as the first participant and owner, click the Invite button to share your Room link. By default, invite links assign participants the Guest role, but you can create invite links with pre-assigned roles so participants join with the correct permissions.

  1. Click the Invite button in the top-right corner of the window.
  2. Click the dropdown next to the Room link and select a role:
    • Guest — Recorded, no controls (default)
    • Co-host — Recorded, shared control
    • Producer — Not recorded, full control (Business & Enterprise only)
    • Viewer — Not recorded, no controls (Creator, Business & Enterprise only)
  3. Click Copy to copy the role-designated link.
  4. Share the link with participants.
Invite participants using role-based Room links in Descript

How invite links assign roles

When you share a role-specific link, participants automatically join with that role. Your Room's default role settings only apply when someone joins using a generic Room link without a pre-assigned role.

Role links are persistent, don't expire, and are unique to each Drive.

Control Room and Viewer Room limits

If a participant joins with a Producer or Viewer link but the Control Room or Viewer Room is full, they’ll join as a Guest instead.

Approve join requests

Guests configure their equipment, mic, and speaker settings before clicking Request to join.

Guest setup screen in Descript Rooms before joining a session

While waiting, participants see a hold screen until admitted. Hosts see a prompt to approve or deny requests.

Host approval screen showing options to approve or deny join requests in Descript Rooms

Change a participant’s role during approval

Hosts can change a participant's role before admitting them—even if they joined via a role-designated link.

On Business and Enterprise Drives with access to Control Room, Co-hosts and Producers can also change roles during approval.

Enable auto-approval

To skip manual approval and admit guests automatically, enable Auto-approval for new participants under Room Settings.